CONFIDENTIALITY POLICY

1. Preamble

SOFTNLABS SAS, a simplified joint stock company, whose SIREN registration number is 818145302, has been operating since February 1st 2016. Based in GAN (64290), the company specialises in IT systems and software consulting.

SOFTNLABS has created this Confidentiality Policy in order to communicate its policy and practices in terms of the collection, use and disclosure of information concerning users of the Website, the Products or the Services.

This document sets out in detail the way in which SOFTNLABS collects and uses your personal data and informs you of the measures taken to ensure that said data are protected in the framework of the use of the Website in accordance with the provisions of French law n°78-17 of January 6, 1978 relating to the protection of civil liberties in connection with the processing of personal data (hereafter “the French Data Protection Act”).

This document has been prepared for information purposes and we invite you to read it.

For any questions or comments relating to the Confidentiality Policy or the way in which SOFTNLABS collects and uses your data, you can contact the SOFTNLABS data controller, Estelle Gelet, at estelle.gelet@softnlabs.com.

2. Consent

By visiting the Website or using the Products and Services offered by SOFTNLABS and/or its subsidiaries, you agree to the data collection and processing rules described hereafter.

3. Data controller

The personal data are collected by SOFTNLABS for itself and on behalf of its subsidiaries.

4. Data collected

We may collect data such as surname, first name, postcode, e-mail address, telephone number, IP address, login details and navigation data. If you apply for a job position online, we will ask for information on your qualifications and your experience.

In accordance with the French Data Protection Act, you have the permanent right to access and rectify your data, which you can exercise by contacting the Data Controller, Estelle Gelet, at estelle.gelet@softnlabs.com.

You may also, for legitimate reasons, object to the processing of your personal data.
To enable us to process your request, please send us by letter the elements necessary to identify you: surname, first name, e-mail, a copy of a valid ID card or passport as well as your address.

5. Purpose – Use of the data

The information collected allows us to:

Optimise our business relations

Your information and data are necessary for the management and monitoring of customer services and relations. This information and data are also kept for security purposes, to comply with legal and regulatory obligations.

Personalise our services

The information and data allow us to improve and personalise the Products and Services that we offer you and the information that we send to you.

Visitors

The information and data allow us to answer Website users, to analyse data, plan improvements to the Services, conduct analyses on trends in terms of the behaviour of the users of the Services and on the pertinence of the information.

Prospects

Thanks to the data collected, we will be able to send you, if you have consented on the collection form, commercial or promotional material that is likely to be of interest to you.

HR

The information and data allow us to answer applications for job offers, internships and spontaneous applications.

6. Data security

Generally speaking, we have taken all the appropriate measures to protect personal data against unauthorised access, unlawful processing, loss or accidental damage and any unauthorised destruction, in particular to avoid the data being distorted, damaged or accessed by unauthorised third parties.

We have implemented protection measures to ensure the confidentiality, security and integrity of your personal data. Access to the personal data is limited to certain members of our staff and our service company’s staff on a need to access basis and to staff who have been trained to comply with confidentiality rules.

7. Communication of personal data

We do not sell or rent personal data to third parties, whether they have been collected on the Website or supplied by you in the framework of the performance of a Service.

We only share the Information with our subcontractors and partners who, in any case, only receive the personal data necessary for the completion of the service and who are on no account authorised to use these personal data in any other framework than for the service in question.

We may nonetheless be required to communicate personal data in order to comply with applicable legislation and comply with requests from state or government authorities. In this case, we undertake to inform you in the conditions provided by the applicable legislation.

We may also be required to communicate personal data to apply or comply with general terms and conditions relating to the Products or Services, to protect the Company’s activities or take the action necessary to establish and/or exercise our rights, defend ourselves against any legal and/or judicial claims.

8. Data hosting

The data hosted in the framework of the Products and Services proposed by SOFTNLABS and its subsidiaries are hosted exclusively within the territory of the European Union….

9. Forms

Certain forms proposed on the Website are not obligatory. You can therefore choose whether or not to fill them out. Other forms must be filled in to enable us to answer your request or manage your contracts. By ticking the box provided for this reason in each of the forms, you agree to our use of your personal data for commercial prospection purposes.

10. Storage period

We do not store the personal data and/or information relating to user navigation on the Website beyond the period necessary for the purpose of the processing concerned.

The navigation data will be stored for a maximum period of 6 months in application of French Data Protection authority (CNIL) recommendations.

For recruitment data, the period is five years after the last contact with the applicant.

11. Cookies

SOFTNLABS is committed to protecting the privacy of its Website users and its clients.

We undertake not to disclose information relating to our clients to third parties, unless we have obtained authorisation to do so beforehand.

What is a cookie?

Cookies are small text files sent to your browser via our Website. Thanks to these cookies, the information on your visit is saved on the Website.

Why do we use cookies?

We use indispensable cookies to allow a better browser experience when you visit the Website.

The cookies that we use are there in particular to allow client personalisation and secure connection features.

What types of cookie do we use?

We use two types of cookies.

Technical cookies

These have no impact on your personal data.

Targeting cookies

These cookies make it possible:

To display personalised information,
To limit the number of times each piece of information is displayed,
To measure the efficiency of an information campaign.

Your choices concerning cookies

You may refuse cookies by selecting your preferences in your web browser.

However, refusing cookies may prevent access to certain Website features.

12. Updates

We reserve the right to modify this Confidentiality Policy if necessary, in particular to bring it into line with new legislation or regulations.

In the event of changes or updates, the revised Confidentiality Policy will be placed online on the Website, indicating the date on which the last update was carried out.

Please check the Website regularly to stay informed of any changes or updates to the Confidentiality Policy or company practices.